Privacy and Data Practices
Barrhaven Bugle is published in Barrhaven, Ontario, and treats reader, subscriber, source, event, and sponsor information as personal information when it can identify someone. We do not sell subscriber lists, buy lists, scrape email lists, or publish private contact details without permission.
Last updated: June 11, 2026.
Accountability and contact
The publisher is responsible for privacy requests and complaints. Email privacy@barrhavenbugle.ca to ask what information we have about you, correct it, request deletion, withdraw consent where applicable, or challenge how we handled a request.
What we collect
- Subscriptions: email address, and name if you choose to provide it, plus newsletter delivery and engagement metrics provided by Substack.
- Emails and submissions: information you send to tips, corrections, events, sponsor, privacy, or general contact addresses, including your email address, message content, attachments, organizer contact details, and any facts needed to verify or respond.
- Event listings: event name, date, time, venue, public event location, cost, link, organizer name, public organizer information, and a private contact path if supplied for follow-up.
- Resident listings: for garage sale or similar resident-facing listings, we ask for only the details needed to publish the listing. Closest intersection is preferred; a full address is published only if the resident knowingly provides it for publication.
- Sponsor and business inquiries: business contact details, campaign information, billing coordination details, ad copy, images, links, UTM links, and performance reporting needed to run the sponsorship.
- Technical data: basic server, hosting, security, analytics, and delivery data such as IP address, device/browser information, referrer, pages requested, timestamps, email delivery events, and error logs.
Why we use it
- To deliver and manage newsletters, subscriptions, corrections, tips, event listings, sponsor inquiries, and reader replies.
- To verify facts, protect source confidentiality where promised, prevent spam or abuse, secure the site, and diagnose delivery or publishing problems.
- To provide aggregate readership or campaign performance reports to sponsors. Sponsors do not receive the subscriber list.
- To comply with Canadian privacy and anti-spam obligations, including PIPEDA and CASL where they apply.
Consent and email
Newsletter subscriptions are opt-in through Substack or a direct request from the reader. Every newsletter or commercial electronic message includes an unsubscribe path or a clear way to ask us to stop. We honour unsubscribe and suppression requests as soon as practical.
Business outreach is sent only when a consent basis or public-contact/implied-consent basis has been logged internally. We include sender identity, contact information, and opt-out language in commercial outreach.
Public vs private submissions
Information submitted for an event, correction, tip, or sponsor inquiry may be used internally to verify, edit, reply, or publish the relevant item. We publish only the parts needed for the public item: for example, an event title, public venue, public event link, public organizer name, and public description. Private follow-up contact details are not published unless you clearly ask us to publish them.
Service providers
Barrhaven Bugle uses service providers to operate the publication. These may include Substack for newsletter subscriptions and email metrics; Cloudflare for hosting, DNS, routing, security, and logs; Resend for operational and approved outbound email; Google/Gmail for inbox handling; GitHub for private operational repository hosting; Google Fonts for web fonts; Open-Meteo for the weather note on the homepage; and Facebook or X only when you choose to follow or share through those services.
These providers may process information outside Canada. Their own terms and privacy practices apply to their services. We try to limit personal information sent to each provider to what is needed for the task.
Cookies, embeds, and analytics
The static site does not currently run ad-network tracking pixels or sell behavioural advertising data. The homepage uses a Substack subscribe embed, which may set cookies or collect technical data under Substack's practices. The site also caches the weather response in your browser's session storage for up to 30 minutes. External share links send you to the selected social or email service only when you use them.
Retention
We keep personal information only as long as needed for the reason it was collected, legal or accounting needs, editorial record-keeping, security, suppression/unsubscribe records, or dispute handling. Published news, corrections, and public event archives may remain online as part of the public editorial record unless there is a strong reason to remove or amend them.
Safeguards
Operational files that may contain private information are kept out of the public website when possible. Access is limited to the publisher and approved tools used to operate the publication. We do not intentionally commit subscriber lists, private source notes, or private resident details to the public site.
GDPR and other regional rights
Barrhaven Bugle is a Canada-local publication and does not intentionally target readers in the European Union or United Kingdom. If GDPR, UK GDPR, or another regional privacy law gives you access, correction, deletion, portability, restriction, objection, or complaint rights, email privacy@barrhavenbugle.ca and we will review the request through the same privacy process.
Access, correction, and deletion
Email privacy@barrhavenbugle.ca. We may need to verify your identity before acting on a request. Some information may need to be retained for legal, security, unsubscribe, accounting, or editorial-record reasons, but we will explain that if it applies.